Library Policies

Due to COVID-19, access to the library and some services may be limited.

Borrowing Items

A valid library card is required to borrow materials from the library's collection. The BCCLS online catalog allows you to request items from all the members of the BCCLS libraries for pickup at the River Vale Library. Late items are charged at the rate of 15 cents per item per day, beginning February 1, 2013. The maximum late fee for items is $5.00. Members of a household may have their loan privileges blocked when one member of the household is seriously delinquent. Patrons who have lost library materials or return them in a damaged condition will be charged the standard BCCLS rate for the item. For more information, check out The Power of your Library Card

 

Internet & Computer Policy:

The River Vale Free Public Library offers public computers and unfiltered internet access to patrons as part of its mission to develop collections, resources, and services that meet the educational, cultural, and informational needs of the community. The internet contains an enormous variety of material and opinions from varied points of view. It offers access to many valuable local, national, and international sources of information. However, some information found on the Internet may be inaccurate, incomplete, dated or offensive to some individuals. The library has no control over the information accessed through the internet and cannot be held responsible for its content.

As with other library materials, restriction of a child's access to the internet is the responsibility of the parent or guardian.

The Library uses a reservation system to ensure that computer use is fairly allocated among all patrons. Access is on a first come, first served basis. Those with BCCLS library cards may use the computers for up to 120 minutes per day; additional time may be available if no other patrons are waiting. Those without BCCLS Library Cards may access computers with a one-day guest pass for up to 60 minutes per day; additional passes may be issued if no other patrons are waiting.

The Library’s network is an unsecured, unfiltered network. Secure online activity cannot be guaranteed and therefore transactions, financial or otherwise, files, and communications are vulnerable to unauthorized access. The Library will not be responsible for any direct, indirect, or consequential damages related to the patron use of the library's computers or internet service.

Do not misuse computer equipment or software. Misuse includes but is not limited to:

  • Viewing illegal or prohibited material

  • Engaging in illegal activities

  • Hacking into library or other computer systems

  • Mishandling, damaging, or attempting to damage computer equipment or software, including tampering with computer settings.

  • Interfering with system operations, integrity or security.

  • Attempting to gain or gaining access to another person’s files or authorization codes, passwords, or login credentials.

  • Harassing others in an online environment.

  • Violating copyright laws and software licensing agreements

  • Eating, drinking or horseplay around computer workstations

  • Ignoring, disregarding or refusing to abide by staff direction regarding the enforcement of this policy

Any vandalism, damaging or destructive behavior, or illegal activities may result in police action as well as suspension of library privileges and those parties may be held financially responsible for repairs and replacement.

Intellectual Freedom: The Library endorses the American Library Association’s Library Bill of Rights, the Freedom to Read, and the Freedom to View statements. However, the Library is public space. As such, the display or transmission of explicit graphics or materials that are obscene, pornographic, or harmful to minors on any computer or device on Library grounds is prohibited.

The library reserves the right to end an internet session, including those on patron laptops, at the discretion of the librarian on duty.

Confidentiality: In accordance with New Jersey State Law and the Library’s Privacy Policy, the Library recognizes the need to protect library users’ right to privacy regarding questions asked, materials borrowed, and information obtained through the Library and Library services. This extends to the use of electronic resources.

When a computer session is ended, all information about the session is automatically deleted upon system restart. The Library does not, as part of its regular practice, retrieve or store any information, including websites visited, passwords, credit card numbers, or login information. At the end of the business day, only minimal data necessary for statistical reporting is retained.

Wireless: Wireless Internet access is available on Library property for those who have wireless-compatible devices. An open public network, the Library cannot guarantee the security of any data transferred over the network. No special usernames, passwords or other credentials are required to access this network. This service is free and there are no time limits for using the wireless network on a patron-owned device. Staff may provide limited assistance, but will not configure or change advanced settings on a patron’s device.

Wireless users are encouraged to take appropriate precautions if planning to use the library wireless network, including installing anti-virus, internet security software and a personal firewall to protect their device and confidential information. Use of the wireless network is at the risk of the user and the Library disclaims any and all liability for any damage to a patron’s hardware or software.

 

Updated by Library Board 9-22-2021

Collection Development Policy:

Library Mission Statement: The River Vale Free Public Library is committed to providing services and resources to meet the informational, educational, cultural, artistic and recreational needs and interests of its residents. The library encourages people to utilize its resources and connect intellectually and socially with other members of the community. The library strives to provide services that are accessible, convenient and responsive to community needs.  The library will seek to create and build upon mutually beneficial relationships with the township of River Vale, its schools, community groups and organizations to enrich the lives of our residents.

Purpose of the Collection Development Policy: The purpose of the River Vale Free Public Library's Collection Development Policy is to provide a framework for the creation and maintenance of the collection of resources that implements the library's overall mission. It also seeks to provide the public with information about the principles upon which materials purchasing decisions are made. This policy will serve as a guideline for selection and purchase, the acceptance of gifts, the ongoing management of the collection and the reconsideration of materials in the collection. This document cannot cover every situation and is not intended to replace the professional judgment of the staff librarians.

General Principles: The Library's collections include materials in a variety of formats, at many intellectual levels, to serve a wide range of ages, reading, listening and viewing skills and educational backgrounds. The collection emphasizes materials that aid in promoting early literacy, lifelong learning throughout the age spectrum, reading for pleasure, popular cultural entertainment and general reference.


The Library fully supports the statements set forth by the American Library Association’s Library Bill of Rights (Appendix A), Freedom to Read (Appendix B) and Freedom to View (Appendix C) statements. Materials are not excluded, removed or suppressed because of the language used or views they present on everyday or controversial subjects. Inclusion of an item in the collection does not constitute endorsement of its content by the Library, nor does it guarantee the accuracy of the information contained therein. 

Parents and legal guardians are responsible for the use of the library's collection by children. It is only the parent or legal guardian who may restrict his/her children from access to library materials or services.  The selection of library materials will not be limited by the possibility that items may be viewed or checked out by minors.

As a member of the Bergen County Cooperative Library System (BCCLS), the Library is in the fortunate position of being able to easily access the collective resources of all the BCCLS member libraries. Sharing of materials of all types is crucial to the success of the consortium, and is a factor in making purchase decisions. 

Acquisition of Materials: 
Annual Materials Allocation - Budgetary constraints play a role in the acquisition and replacement of library materials. As part of the Annual Library Budget, the Library Materials Budget is divided into five main categories: Books, Newspapers, Magazines, Non-print (Audio/Visual) and Electronic Resources. These categories are further divided by areas of the collection and format. The materials budget is recommended by the Director and approved by the Library Board of Trustees as a portion of the Library’s total budget. Factors determining the allocation for each category may include: Statistics based on usage in the category, Development of the category as determined by the Director and staff, User requests in the category, Replacement projects for categories within the collection as determined by the Director and staff. 

Materials Selection: The ultimate responsibility for the direction, purpose and scope of collection development rests with the Library Board. The Director is in charge of the everyday implementation of the policy and delegates much of the responsibility to the staff librarians. The public is encouraged to make purchase recommendations which are reviewed by staff members assigned to the different categories within the collection. The Director and staff select materials based on a variety of criteria, including: 

*Demonstrated or perceived interest, need or demand by Library users 
*Contemporary significance, popular interest or permanent value
*Quality, including accuracy, timeliness, clarity and suitability of the format for public lending 
*To provide support to the general curriculum of the local schools 
*Requests from patrons.
*Suggestions from review sources including, but not limited to Library Journal, School Library Journal, Booklist, Kirkus Reviews, Publishers Weekly, New York Times Book Review, Horn Book, The Bulletin of the Center For Children’s Books, Rolling Stone, Entertainment Weekly and Metacritic on-line

The Library aims for a broad representation of viewpoints and looks for materials that will supplement, expand upon or support the existing collection.

Fiction: Items that are selected for the fiction collections for adults and children represent classic titles by established authors, current bestselling titles, well-reviewed titles from new authors and genre titles of interest, including local authors and titles reviewed in the New Jersey media. The collection also supports the needs of local students’ school year and summer reading assignments, as well as the many book discussion groups that operate in the area. Bestselling new fiction is ordered in multiples based on demand. Patron requests for new titles are generally honored. Review sources are consulted to aid in selection, and the holdings of other BCCLS libraries are also considered. Patron requests are evaluated against current holdings in the BCCLS system, the cost of materials and the perceived need for the title in our community.

Non-Fiction: Items selected for the non-fiction collections for adults and children comply with the BCCLS guideline that limits adding titles not owned by the consortium that are more than 5 years old. Items are chosen which support lifelong learning, self-help and education, general knowledge and student research. Newly published items of broad interest will generally be purchased. Bestselling new non-fiction is ordered in multiples based on demand. Patron requests for new titles are generally honored. Review sources are consulted to aid in selection, and the holdings of other BCCLS libraries are also considered. The collections support the general curriculum of the local schools with respect to regularly-occurring assignments and projects. The Library does not seek to purchase textbooks, but some textbooks may be added to the collection if that format represents a useful overview of a particular subject area. Patron requests are evaluated against current holdings in the BCCLS system, the cost of materials and the perceived need for the title in our community.

Audio Books: Audio book selections will be made primarily from titles available in unabridged format, according to popular demand and bestselling titles. Currently, the Library is purchasing titles in CD format only but this is an area in which technology in rapidly changing and this policy needs to be revisited as new formats become more widely available and reliable. 

Downloadable Audio and eBooks: The Library participates in the BCCLS cooperative purchasing program of downloadable audio and eBooks. 

Other Media: While the emphasis of acquisitions to the music and film collections are popular materials requested by library patrons, the core of the collections are classic works of lasting popular interest. The film collection contains a broad selection of domestic and foreign entertainment, informational, and instructional videos. The largest category within the music collection is popular contemporary artists followed by an extensive collection of classical music. Other subcategories include jazz, country, holiday, soundtracks, international, folk and children’s music. The video game collection contains games for use on current generation systems.

Databases: The Library participates in the BCCLS cooperative purchasing of online databases. The Library also purchases online databases for use in the library and for River Vale patrons by remote access. 

Gifts and Donations: The Library gratefully accepts monetary donations to be used to purchase items for the general collection. These monies will be applied to purchases in any collection area that the Director deems warranted at the time of the donation. Donors wishing to restrict purchases to a specific collection area should discuss their desires with the Director prior to any commitment of funds, and the conditions of the gift should be agreed upon and summarized in writing before the donation occurs. Donations of used books, DVDs, CDs and audio books will be accepted only if the materials are in good to excellent condition. The Library accepts these items with the understanding that a professional staff member will decide what donated items are suitable for addition to the collection. Other donated items will be offered for sale to the public with proceeds going to the general funds of the Library. Any donated items that are in poor condition will be recycled. 

Collection Assessment and Evaluation: The Library’s collections are evaluated by the professional staff on an ongoing and systematic basis. Items that are outdated, superseded, are no longer of interest or are in poor condition will be de-accessioned and sold or recycled. The collection evaluation process is based upon the general guidelines put forth in Evaluating and Weeding Collections in Small and Medium-sized Public Libraries: The CREW Method, published by the American Library Association. 

Reconsideration of Library Materials: Patrons who have concerns regarding the content of any Library materials will be asked to formally present their opinions to the Library’s Board of Trustees by using the Request For Reconsideration of Library Materials Form available from any staff member or online below. The completed form will be given to the Library Director for review. The Director will respond in writing to the request within two weeks of receipt. If the person submitting the form is not satisfied with the Director’s response, he or she will be invited to discuss their concerns with the Library Board at their next regularly-scheduled monthly meeting. The Board will consider the issue and will render a final decision in the matter.

 

Amended by the Library Board - October 16, 2016

Privacy Policy:

The staff and trustees of the River Vale Free Public Library recognize the need to protect library users’ privacy regarding resources utilized in the library setting. In accordance with the American Library Association Code of Ethics (1995) Section 3: “We protect each library user’s right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted.” 

The records of patron use of library resources, materials or services are confidential per the laws of the State of New Jersey:
N.J.S.A. 18A:73-43.2 CONFIDENTIALITY OF LIBRARY USER’S RECORDS
Library records which contain the names or other personal identifying details regarding the users of libraries are confidential and shall not be disclosed except in the following circumstances:
a. The records are necessary for the proper operation of the library.
b. Disclosure is requested by the user; or
c. Disclosure is required pursuant to a subpoena issued by a court or a court order.

All records concerning library users and information sought or received and resources consulted, borrowed, acquired or transmitted by users are confidential and will not be made available to any agency of the federal, state, county or local governments or to any other person unless a court order or search warrant requiring disclosure has been entered by a court of competent jurisdiction or persons acting within the scope of their duties in the administration of the River Vale Free Public Library.

As River Vale is a member of the Bergen County Cooperative Library System (BCCLS), information pertaining to our library users and materials may only be located at the cooperative’s headquarters in Hackensack, New Jersey. In addition, as a member of a cooperative, requests for information regarding materials may affect all BCCLs libraries. Along with its member libraries, BCCLS considers user privacy to be of paramount importance. For information about how BCCLS maintains user privacy and legal notices please refer to the home page of the BCCLS website under "About BCCLS - Policies & Legal Noticse" located at: http://www.bccls.org.

In providing information pursuant to a court order, the library shall follow the following procedures:
1. Any requests for information regarding a library user are to be referred to the Library Director, or designee, who will explain the library’s policy and New Jersey law.
2. If the library staff member is presented with a subpoena, he/she is to refer the presenter to the Library Director/designee, who is to contact the township’s attorney to verify its validity and advise the library of what action to take.
3. If the library staff member is presented with a search warrant from a law enforcement officer, he/she is not to interfere with their search and seizure. The staff member is to contact the Library Director, or designee, as soon as possible, that a search warrant has been served so the Director can ask the officer to allow them to consult with legal counsel and to ask that the township’s attorney be present during the search. Whether or not the law enforcement official agrees to await the arrival of counsel, the township’s attorney shall be contacted. Library staff shall not interfere with a search conducted with a search warrant. A search warrant must be specific as to the information requested. Information outside of the scope of a search warrant should not be released.

USA Patriot Act

As a public institution, the River Vale Free Public Library is legally required to comply with information requests pursuant to the USA Patriot Act (Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act, P.L. 107-56, Oct 26, 2001).

Under the USA Patriot Act, the person whose records are subject to a search warrant may not be notified that a search warrant has been served. A supervisor or the township’s attorney may be contacted without a violation of the act. Staff shall not inform anyone else of the existence of the search warrant. In either case of a subpoena or a search warrant, records shall be kept of all legal requests and all costs incurred by the Library (including additional staff time and replacement of equipment).

The USA Patriot Act permits the FBI to get a search warrant from the Foreign Intelligence Surveillance Act (FISA) court to retrieve library usage records of someone who is under investigation of involvement in an ongoing terrorist or intelligence investigation. Please note that the USA Patriot Act requires a search warrant and not a subpoena. A search warrant can be executed immediately upon service. 

 

Approved by the Library Board 11-18-2015

Library Use Policy

The River Vale Public Library welcomes and supports our community by providing informational, educational, and cultural resources in a safe and pleasant environment, conductive to reading and learning. Every library user has the right to use the Library undisturbed and every Library employee has the right to work without undue interference. All library users and employees should be free of any threat of harm, invasion of privacy, or gross indignity.


The Library Use Policy applies to conduct on the Library premises, including not only the building, but also the land surrounding it, such as the front, rear, side grounds, and online venues.


To maintain personal safety, preserve a peaceful and pleasant environment, and to protect library facilities and holdings, patrons shall abide by the following rules of conduct:


1. The Library building and grounds, resources, and equipment may not be used to participate in any illegal or prohibited activity. Patrons shall not violate any Federal, State, County or local statute or ordinance.
2. No person shall destroy, deface, deliberately misplace, or steal any materials or property belonging to the Library, another patron or staff member.
3. All Library material or equipment being removed from the premises must be properly checked out. Library staff may inspect briefcases, handbags, and other packages to assure compliance with Library policies (N.J.S.A. 2c:20-14). All Library material shall be returned in accordance with the terms of the loan.
4. While on Library grounds or in Library online environments, no person shall conduct himself/herself/themselves in a violent or disorderly manner which shall include but not be limited to:


         a. Inhibiting the orderly use of the Library by patrons or staff;
         b. Creating a public disturbance, including running, pushing, shoving, bullying, fighting, making unreasonable noise,          and blocking the free movement of others;
         c. Use of slurs and other abusive language;
         d. Engaging in unruly, harassing, intimidating, threatening, violent, or disruptive conversation or conduct;
         e. Sleeping;
         f. Being under the influence of alcohol or controlled substances;
         g. Possessing and/or selling alcohol or controlled substances;
         h. Engaging in sexual activity, contact or assault or any act of lewdness of exposure prohibited by N.J.S.A. 2c:14                   through 2c:14-8 and any other physical contact or sexual activity which is inappropriate in a public place;
         i. Using computers and devices to display explicit materials that are obscene, pornographic, or harmful to minors or in          violation of law or Library policy;
         j. Possessing or brandishing a weapon unless authorized by law.


5. Use of any electronic devices in a manner that disturbs others is not allowed. The use of cell phones is permitted, provided such use does not disturb others.
6. Library furniture, equipment, and materials may be used only for their intended functions. No person shall climb on or place their feet or shoes on furniture, sit on arms of chairs, or lie down on furniture. Furniture shall not be moved without the expressed permission of Library staff. Outside furniture may not be brought into the Library.
7. Libraries are public places and the Library cannot serve in the place of parents, guardians or custodians. Caregivers and attendants are responsible to remain available for the personal and/or special needs of those entrusted to their care. No person shall leave children under the age of 10 or any other person who needs care unattended on Library premises. The Library cannot be held responsible for any consequences of caregivers forfeiting their responsibilities.
8. Food is not permitted in the Library with the exception of designated areas. Drinks in covered or lidded containers are permitted. No food or drinks are permitted near public computer terminals.
9. Use of sports equipment in the Library when such use constitutes a danger to the public or Library staff is prohibited.
10. No person shall smoke, carry or possess any lighted tobacco, nicotine or marijuana products, or use any dispensing products, including ‘electronic’ products and edibles, for tobacco, nicotine or THC while on Library premises.
11. Intentionally or recklessly vandalizing or inappropriately using any Library facility is prohibited. Restrooms must be used for their intended purpose and are not intended to be used as a laundry, bathing or gathering facility.
12. All persons entering the Library building shall wear proper attire, including shirt and shoes. At times, like during Public Health Emergencies, the Library may have additional patron dress requirements for use of the public space, and all persons shall abide by said postings for entry. If a person’s bodily hygiene is so offensive as to constitute a nuisance to others, they may be asked to leave the building.
13. Patrons are permitted in those portions of the Library facilities that are open for public use. Members of the public may not enter areas of the building designated ‘staff only’ except when accompanied or directed by a staff member.
14. Only service animals, service animal trainees, and animals featured in organized programs are permitted inside the library.
15. All motorized and non-motorized vehicles, bicycles, scooters, or any other kind of transportation shall be parked outside the building in designated areas. Roller-skates, rollerblades, and skateboards may not be used in the building or on the premises. These restrictions do not apply to ADA assistive devices or baby strollers and carriages.
16. No person may film, photograph, or interview within the library unless authorized by Library Administration.
17. All public computer and library network users must comply with the Computer and Internet Use policy. Unauthorized use of the Library’s computer hardware, software and/or network is prohibited. 
18. Distributing literature, gathering signatures, soliciting contributions or conducting surveys inside the Library facility or on Library grounds without authorization from the Library Director is prohibited. 
The Director may make additions to these rules with Library Board ratification taken at the next scheduled Library Board meeting.

Procedure for suspension/revocation of library privileges: 
Library patrons engaged in unacceptable behavior may be subject to immediate loss of library privileges and possible legal proceedings, which may include police intervention and arrest. Repeat offenders will be subject to suspension or revocation of library privileges. Such actions will be conveyed by the Library Director through a written notice, to be delivered in person within the library and/or sent by certified mail to the patron’s last recorded address. 
Patrons who wish to appeal their loss of privileges may submit a written letter of appeal to the Library Director within ten (10) days of the Director’s notice. Written appeals will be forwarded to the River Vale Library Board of Trustees to be discussed at the next regularly scheduled meeting. Decisions of the Library Board are final.

 

Approved by the Library Board 9-22-2021

 

Unattended Children Policy

It is not the library's intention to seek out unattended children (I), but rather to have a response prepared when a problem presents itself. For the protection and well-being of children who visit the library the following policy has been established. 
1. Children under the age of ten may not be left unattended in the building. During library programs, the parent or caregiver who does not attend the program with the child must remain in the building and must be visible when their child returns from the program. Community groups who utilize the library's Community Room for scheduled meetings/programs are the responsible caregivers for the children participating in the activity.
2. Staff will immediately try to locate the parent or caregiver of any child under the age of ten left alone in the building. Township Police may be notified when parents or caregivers of unattended children cannot be contacted or located within a reasonable amount of time (15 minutes or less).
3. Children, age ten and over, are welcome to use the library unattended but should not be left alone for extended periods of time. They will be expected to act in accordance with all of the directives regarding proper behavior in the library (see Library Use Policy). The library is not a child care center and cannot legally function as such (NJSA 30:5B-1-15) (II). It is the responsibility of the parent or caregiver to be accessible, at any time, to pick up the child who has become anxious or disruptive in the library. If a parent cannot be located the police will be notified as that child will be considered to be abandoned (NJSA 9:6-1, et seq.) (III). 
4. One half hour before closing time, staff will approach all youth who are in the building to ascertain that they are aware of the library's closing time and that they have transportation home. Those needing rides may use library telephones to call home.
5. Two staff members will wait with any child who has not been picked up by closing time. If, after 15 minutes, the child is still left unattended, the Township Police will be called to assist. 

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  1. An UNATTENDED CHILD is defined as any child under the age of 18 using the public library and facilities unaccompanied by a parent or caregiver.

  2. NJSA 30:5B-1-15 prohibits the library from functioning as a childcare center unless licensed by the State of New Jersey.

  3. NJSA 9:6-1, et seq. prohibits parents from endangering the welfare of children.

Approved by the Library Board May 2019

Community Room Policy: 

General Principles - Use of the River Vale Free Public Library Community Room is primarily for programs sponsored by the Library and the Friends of the River Vale Public Library.  When library activities are not scheduled, community groups engaged in educational, cultural, intellectual, charitable, or social activities may meet in this room. Library business supersedes any organizations privileged to use the Community Room. The library reserves the right to cancel a scheduled use of the room should they need the space for a library related function, inclement weather or any other emergency. No use of the meeting room is permitted that will interfere with effective use of the library by the general public or the regular operation of the library. River Vale residents and organizations are given priority over non-River Vale residents and organizations. The use of the Community Room is not intended for individuals. Applicants must be at least 21 years of age.

 

The Community Room may be used only during normal Library hours.  All evening meetings must be scheduled to end by 8:45pm. All meetings and gathering must be open to library staff and the public. The consumption of alcoholic beverages and gambling is prohibited on Library grounds. Fire regulations must be observed at all times. Doors to the Community Room must remain unlocked when in use. Flammable materials may not be used for any purpose.

Any organization using the room assumes responsibility for the conduct of the activity for which permission is sought to use the room. The group agrees to hold the Township of River Vale, including the Board of the River Vale Library, along with all its officers, agents and employees harmless from any and all liability, claims, costs and attorney’s fees arising out of the use of the Community Room unless the claim is due to the sole negligence of the Township of River Vale. All meetings must be supervised by an adult over 21 years of age.  Children's groups using the room will need one supervising adult for every 10 children in attendance.

Governmental, educational, community, and non-profit organizations may use the room. The library meeting room may not be used for any commercial activity and no fund-raising activities are permitted.  Groups using library facilities are prohibited from conducting sales of any sort. Solicitation is also not permitted. A group, however, may conduct nominal collection of dues from its members. 

 

Only library sponsored programs of an artistic nature will allow presenters to sell items as an ancillary function of the presentation (i.e., artists selling paintings, authors selling books or performers selling CDs.) Only library sponsored programs shall include fees that are used for the purchase of supplies used during a program, such as a craft workshop. Such fees shall not prevent a person from attending a program.  Any publicity by an organization scheduled to use the room must state that a meeting is being held in the library but must not: a) transmit to the public that the library is sponsoring and/or endorsing the event or -  b) use the Library’s phone number for any group in meeting announcements.  The library does not advocate nor endorse the viewpoints expressed by Community Room users.

 

Applications & Scheduling- Application for use of the Community Room will be honored on a first-come, first-served basis. To encourage the broadest possible use of the Library’s space, the Library Board reserves the right to: 1) Limit organizations to no more than six (6) regular meetings in a year. 2) Groups may apply to the Library Board for approval of more than six (6) meetings in a given year.  3) Permission to use Library meeting space is not transferable. The room may be reserved up to six months ahead of the meeting date.

Room Set up and Clean up- Applicants are responsible for room setup and for returning all chairs and tables to their original location. No undue burden shall be placed upon library staff for room cleanup. Limited use of the staff kitchen is permitted for the preparation of light refreshments and cleanup is required.

Non-Compliance with Library Meeting Room Policy- The use of library facilities is a privilege that can be revoked by the Library Board or the Library Director, as its designated representative, for failure to comply with policy or directives from authorized library personnel. At all times the Library Director or supervisor in charge may end a meeting that has become disorderly. Applications may be rejected and previously granted permission may be withdrawn for violation of library regulations. Permission to use meeting space may be denied to any group that is uncooperative, disorderly or disregards library regulations. Anyone wishing to appeal a decision to deny permission must appeal in writing to the Board of Trustees. Any appeal would be included on the agenda of the next regularly scheduled Board meeting.

 

Approved by the Library Board -  June 22, 2010

ESL Conference Room Policy: 

General Principles - Use of the River Vale Free Public ESL Conference Room is primarily for library functions including ESL tutoring. When library activities are not scheduled the room may be used for quiet, individual study and small group meetings. The room has a maximum capacity of 12 people.  The ESL Conference Room is designed for use by individuals and small groups. Groups involving children will be directed to reserve the larger Community Room.

ESL tutors do not need to reserve the room and use of the room will be on a first-come, first-served basis during the morning and evening time periods.

In fulfillment of the ESL Conference Room's intended purpose, the following restrictions apply:10:00am – 2:30pm: The room is used primarily for ESL tutoring on a first-come, first served basis. When not engaged, the room may also be available for other group use on a non-regular basis during this time period – minimum of 4 people 2:30-5:30pm: As the library is heavily used during this time, the room is to be used only as a quiet study area for individuals over 17 years of age.  Any group of students wishing to use the room must be accompanied by a parent or teacher. Exceptions to this policy will be made at the discretion of the Library Director 5:30 – 8:45pm: The room is available for small group meetings – minimum of 4 people. When not reserved ESL tutors can meet with students on a first-come, first-served basis.

Library business supersedes any organizations privileged to use ESL Conference Room. The library reserves the right to cancel a scheduled use of the room should they need the space for a library related function, inclement weather or any other emergency.

No use of the meeting room is permitted that will interfere with effective use of the library by the general public or the regular operation of the library. As the room is located in the main area of the library, noise levels in the room must be kept to a minimum. The ESL Conference Room may be used only during normal Library hours. All evening meetings must be scheduled to end by 8:45pm.River Vale residents and organizations are given priority over non-River Vale residents and organizations.  All meetings and gatherings must be open to library staff. The consumption of alcoholic beverages and gambling is prohibited on Library grounds.  Fire regulations must be observed at all times. Flammable materials may not be used for any purpose.

Any organization using the room assumes responsibility for the conduct of the activity for which permission is sought to use the room. The group agrees to hold the Township of River Vale, including the Board of the River Vale Library, along with all its officers, agents and employees harmless from any and all liability, claims, costs and attorney’s fees arising out of the use of the ESL Conference Room unless the claim is due to the sole negligence of the Township of River Vale.

Governmental, educational, community, and non-profit organizations may use the room. The ESL Conference Room may not be used for any commercial activity and no fund-raising activities are permitted.  Groups using library facilities are prohibited from conducting sales of any sort. Solicitation is also not permitted. A group, however, may conduct nominal collection of dues from its members.

Any publicity by an organization scheduled to use the room must state that a meeting is being held in the library but must not: a) transmit to the public that the library is sponsoring and/or endorsing the event or - b) use the Library’s phone number for any group in meeting announcements.The library does not advocate nor endorse the viewpoints expressed by ESL Conference Room users.

Applications and Scheduling - Application for use of the ESL Conference Room will be honored on a first-come, first-served basis. To encourage the broadest possible use of the Library’s space, the Library Board reserves the right to limit organizations to: 1) No more than six (6) regular meetings in a year. 2) Groups may apply to the Library Board for approval of more than six (6) meetings in a given year.  3) Permission to use Library meeting space is not transferable. The room may be reserved up to three months ahead of the meeting date.

Room Set up and Clean up- Applicants are responsible for room setup and for returning all chairs and tables to their original location. No undue burden shall be placed upon library staff for room cleanup. Light refreshments may be served and cleanup is required.

Non-Compliance with Library Meeting Room Policy- The use of library facilities is a privilege that can be revoked by the Library Board or the Library Director, as its designated representative, for failure to comply with policy or directives from authorized library personnel. At all times the Library Director or supervisor in charge may end a meeting that has become disorderly. Applications may be rejected and previously granted permission may be withdrawn for violation of library regulations. Permission to use meeting space may be denied to any group that is uncooperative, disorderly or disregards library regulations. Anyone wishing to appeal a decision to deny permission must appeal in writing to the Board of Trustees. Any appeal would be included on the agenda of the next regularly scheduled Board meeting.

 

Approved by the Library Board -  June 22, 2010