A valid library card is required to borrow materials from the library's collection. The BCCLS online catalog allows you to request items from all the members of the BCCLS libraries for pickup at the River Vale Library. Late items are charged at the rate of 15 cents per item per day, beginning February 1, 2013. The maximum late fee for items is $5.00. Members of a household may have their loan privileges blocked when one member of the household is seriously delinquent. Patrons who have lost library materials or return them in a damaged condition will be charged the standard BCCLS rate for the item. For more information, check out The Power of your Library Card.
Internet & Computer Policy:
The River Vale Free Public Library offers public computers and unfiltered internet access to patrons as part of its mission to develop collections, resources, and services that meet the educational, cultural, and informational needs of the community. The internet contains an enormous variety of material and opinions from varied points of view. It offers access to many valuable local, national, and international sources of information. However, some information found on the Internet may be inaccurate, incomplete, dated or offensive to some individuals. The library has no control over the information accessed through the internet and cannot be held responsible for its content.
As with other library materials, restriction of a child's access to the internet is the responsibility of the parent or guardian.
The Library uses a reservation system to ensure that computer use is fairly allocated among all patrons. Access is on a first come, first served basis. Those with BCCLS library cards may use the computers for up to 120 minutes per day; additional time may be available if no other patrons are waiting. Those without BCCLS Library Cards may access computers with a one-day guest pass for up to 60 minutes per day; additional passes may be issued if no other patrons are waiting.
The Library’s network is an unsecured, unfiltered network. Secure online activity cannot be guaranteed and therefore transactions, financial or otherwise, files, and communications are vulnerable to unauthorized access. The Library will not be responsible for any direct, indirect, or consequential damages related to the patron use of the library's computers or internet service.
Do not misuse computer equipment or software. Misuse includes but is not limited to:
Viewing illegal or prohibited material
Engaging in illegal activities
Hacking into library or other computer systems
Mishandling, damaging, or attempting to damage computer equipment or software, including tampering with computer settings.
Interfering with system operations, integrity or security.
Attempting to gain or gaining access to another person’s files or authorization codes, passwords, or login credentials.
Harassing others in an online environment.
Violating copyright laws and software licensing agreements
Eating, drinking or horseplay around computer workstations
Ignoring, disregarding or refusing to abide by staff direction regarding the enforcement of this policy
Any vandalism, damaging or destructive behavior, or illegal activities may result in police action as well as suspension of library privileges and those parties may be held financially responsible for repairs and replacement.
Intellectual Freedom: The Library endorses the American Library Association’s Library Bill of Rights, the Freedom to Read, and the Freedom to View statements. However, the Library is public space. As such, the display or transmission of explicit graphics or materials that are obscene, pornographic, or harmful to minors on any computer or device on Library grounds is prohibited.
The library reserves the right to end an internet session, including those on patron laptops, at the discretion of the librarian on duty.
When a computer session is ended, all information about the session is automatically deleted upon system restart. The Library does not, as part of its regular practice, retrieve or store any information, including websites visited, passwords, credit card numbers, or login information. At the end of the business day, only minimal data necessary for statistical reporting is retained.
Wireless: Wireless Internet access is available on Library property for those who have wireless-compatible devices. An open public network, the Library cannot guarantee the security of any data transferred over the network. No special usernames, passwords or other credentials are required to access this network. This service is free and there are no time limits for using the wireless network on a patron-owned device. Staff may provide limited assistance, but will not configure or change advanced settings on a patron’s device.
Wireless users are encouraged to take appropriate precautions if planning to use the library wireless network, including installing anti-virus, internet security software and a personal firewall to protect their device and confidential information. Use of the wireless network is at the risk of the user and the Library disclaims any and all liability for any damage to a patron’s hardware or software.
Updated by Library Board 9-22-2021
Collection Management Policy:
Purpose of the Collection Management Policy
The mission of the River Vale Public Library is to provide accessible services and resources to meet the informational, educational, cultural, artistic and recreational needs of its residents. Physical and digital collection resources are vital in achieving this mission.
The purpose of the Collection Development Policy is to provide guidelines for the selection, acquisition, and deaccessioning of library materials and the acceptance of gifts. Additionally, the policy provides a vehicle for the continuous evaluation of the library collection as a whole.
The River Vale Library firmly supports the First Amendment to the Constitution of the United States of America. As a testament to this support, the library also supports intellectual freedom and adopts the following statements as the foundation of this Collection Management Policy: The American Library Association’s Library Bill of Rights, Freedom to Read, and Freedom to View Statements.
A person’s right to privacy serves as the foundation for intellectual freedom. Due to the importance of privacy in excising the First Amendment Rights of an individual, the River Vale Library protects the confidentiality of library user records including materials read or viewed as stated in the American Library Association Bill of Rights (Article VII) and codified in New Jersey Statute (N.J.S.A 18A:73-43.2).
The library seeks to build a collection reflecting a wide range of viewpoints, including those on controversial or debatable subjects. The existence of an item within the collection does not imply an endorsement by the library of the author or creator’s viewpoint. No title is excluded on the basis of moral, racial, religious, or political prejudice.
The choice of Library materials by users is an individual matter. Responsibility for the reading/viewing choices of children and young adults rests with parents or legal guardians. While a person may reject materials for himself/herself/themselves and for his/her/their children, that person cannot exercise censorship to restrict access to the materials by others.
River Vale is a small township in northeastern Bergen County, NJ in the Pascack Valley region. Residents vary in age, ethnic background and educational and economic levels, with a growing diversity that extends to neighboring communities. Due to the close proximity to neighboring towns and the library’s participation in the BCCLS Cooperative for resource access, sharing and reciprocal use, the River Vale Library may also consider the needs of those communities.
The Library acknowledges that every individual has information needs that are important and specific to that individual. However, the library has limited physical space and financial resources with which to respond to those needs. Therefore, not every item that is available or requested can be acquired.
Delegation of Authority
The Library Director bears the responsibility of interpreting and executing this policy. The Director may then delegate the authority for collection management to designated staff based on their professional training, expertise, experience, knowledge of the collection, and knowledge of the library budget and space limitations.
Through collection management, the library seeks to:
Encourage life-long learning by offering accessible services and materials on a broad range of topics to people of all ages.
Provide resources that meet the diverse needs and interests of residents
Ensure subject areas contain materials that are current, accurate, and reliable
Curate materials of varying viewpoints.
Participate in the Bergen County Cooperative Library System (BCCLS) and the New Jersey Interlibrary Loan program to allow for the sharing of resources with other libraries throughout the state.
Responsibly maintain a diverse and accessible collection of resources while working within assigned budgeting of public funds and the physical limitations of library space.
To meet the diverse informational, educational, cultural, artistic, and recreational needs of its residents, the library offers access to materials for all ages.
Collections may change according to popular demand and available funding. The allocation of public funding for collection development is determined by the adoption of the annual library budget by the Library Board.
Access to materials may be acquired in multiple ways, including but not limited to: outright purchasing of materials, donations, subscription services, and metered or leasing models. Due to the natural wear of physical items, finite publication runs, and the purchasing/subscription models for digital content, the library cannot guarantee perpetual access to all items.
As part of the mission to provide resources to further the many needs of our community, the Library acquires materials in a variety of formats, both digital and physical. Material formats include but are not limited to:
Print – Both regular and large print books, newspapers, magazines, some ephemera and other documents
Optical media for visual and audio content
Non-traditional lending items like Technology Hardware and museum passes
Digital – Databases, downloadable and streaming content
As available formats change over time, the formats purchased may change to meet the evolving needs of the community.
As a customary trade practice, library staff depend on reliable selection aids during the consideration process of library materials. These resources include but are not limited to: professional journals, trade publications, reputable Internet sources, publisher promotional materials, inspection of materials during seller visits, and subject bibliographies. Positive reviews in one or more of the library review journals such as Library Journal, School Library Journal, Kirkus Reviews, Booklist, Publishers Weekly, a national or local daily paper, or a well-regarded online source will improve an item’s chance for selection.
The Library does not generally add independently published items. This can include materials that are self-published/produced, unless those items have strong local connections and would be suitable for local circulation.
The Library seeks to collect popular materials on a reading level suitable for the general public. As such, the Library does not typically acquire or have available textbooks or other academic works. Some scholarly materials may be available for interlibrary loan from within the State or as digital access through the State Library.
The River Vale Public Library selects materials for the collection in accordance with professionally accepted guidelines and its mission statement. The Library will make every attempt to represent a variety of viewpoints on current and historical issues. The presence of a material item in the collection is not an endorsement of a particular belief or view.
Materials are selected based on a variety of criteria, including but not limited to:
Demonstrated or perceived interest, need or demand by library users
Contemporary significance, popular interest, or permanent value
Quality, including accuracy, timeliness, clarity and suitability of the format for lending
Reputation, interest in, or significance of the author, publisher, creator, performer, or issuing body
Need for materials reflecting all sides of issues
Provide support to the general curriculum of local schools
Reviews in professional literature or patron request
Availability within the Cooperative
Price and budgetary limitations; value of a resource in relation to its cost
Relation to other materials in the collection
In pursuit of its mission, the River Vale Library collects a broad range of content in numerous genres for all age groups. For ease of access, the Library organizes materials in three overarching subsections:
Adult Materials – Adult collections are managed to meet the general recreational, cultural, and information needs of the adult community. These materials tend to be popular, rather than scholarly.
Young Adult Materials – Young Adult collections are managed to meet the recreational, cultural, and informational needs of middle school and high school populations. Resources of the entire library are available to young adult patrons. Any limitations to be placed upon reading/viewing materials of the young adult is left to the discretion of parents or guardians.
Children’s Materials – Children’s collections are managed to meet the recreational, cultural, and informational needs of all children from birth through middle school. Some items may be included that may not be considered appropriate by all adults for all children. Though some materials are too mature for one child, other children may be ready for them. Resources of the entire library are available to juvenile patrons. Only a child and his/her/their parent or guardian can decide what material is suitable for that child to read.
Special Collections – The River Vale Library has in its possession a collection of archival materials related to the U.S.S. Enterprise CV-6 and other local history interests. Due to space and staffing limitations, the library may not be able to acquire, accept, curate, or preserve all materials for addition to these collections. The Library Director will make all decisions regarding additions to and management of all special collections on a case-by-case basis.
Gifts and Donations
The River Vale Library gratefully welcomes gifts and donations that further the Library mission. However as a public entity with staffing and spatial limitations, the Library must strive to make decisions that are in the best interest of the Library and the local community in accepting or declining gifts or donations.
Gifts and donations will only be accepted by the Library if they meet the following terms:
Align with the mission and vision of the Library
Are unrestricted, or if restricted, given in reasonably broad and flexible terms
Grant permission to the Library to apply the gift to a related purpose if the designated purpose is no longer practical or necessary
Impose no undue financial burdens on the Library
Any gifts or donations that do not follow these terms may be accepted or declined at the discretion of the Library Director and/or the Board of Trustees. Though accepted gifts and donations will be acknowledged, the Library will not value or appraise any gift. Once a gift is accepted by the Library, that gift shall be final and its disposition will be determined solely by the Library.
Unrestricted monetary donations are gratefully accepted and will be used in accordance with this gift policy and the Library’s mission. Restricted monetary donations may be accepted on the condition that any restrictions are clearly aligned with the Library’s mission. Restricted monetary donations in excess of $5,000 may only be accepted with the approval of the Board of Trustees after consultation with the Library Director and the donor regarding suitable projects for the donation.
Staff may not accept items of substantial value from patrons for their personal benefit. Small gifts of nominal value, such as food, may be accepted for the enjoyment of the entire staff. If a staff member is given a cash gift during the execution of his/her/their duties, that gift must be recorded as a donation to the Library. Staff members given prohibited non-monetary gifts must bring the matter to the attention of the Library Director.
Deaccessioning and Evaluation of Library Materials
The Library engages in an on-going collection evaluation program to ensure library collections continue to meet the needs of the community, this collection policy, and the library mission. Evaluation tools may include but not be limited to circulation reports, shelf availability, staff reports, user suggestions, and other statistical reports.
The criteria for the deaccessioning of materials (weeding) is similar to those used for selection as selection and weeding are parts of the same process. An active and on-going collection management program that includes both selection and weeding are vital to the relevance, health, and accessibility of library collections. Professional staff evaluate the collection using these guidelines in conjunction with current industry practice. Guidelines are not a replacement for professional judgement, common sense, and local needs.
General criteria considered during the deaccessioning process include but are not limited to material usage, physical condition, quality and availability. In addition to this general criteria, the library may consider other industry guidelines such as the CREW/MUSTIE method: Misleading, Ugly (condition), Superseded (newer edition), Trivial, Irrelevant, Elsewhere.
Challenging Library Resources
The River Vale Library selects resources using established criteria and with full consideration of varying age groups, backgrounds, and needs of patrons. All individuals have the right to choose which Library resources they use, and no one has the right to restrict the freedom of others to read or view what they wish. No resource is automatically removed from the collection because of an objection to it.
Requests for Reconsideration and Removal of Library Resources may only be filed by River Vale Residents who hold an active River Vale Library Card. Library Card Holders requesting reconsideration and removal of resources may submit a Request for Reconsideration of Library Resources form, which is available at the Library or online. Only fully completed forms will receive a response.
Upon receipt of the formal written request, the Director will consult with staff regarding the resource in question. The Director may consult with outside professionals in the field for further information regarding the resource’s relevance to the subject area.
After reviewing this information, the Director will respond in writing to the person who initiated the request for reconsideration. The Library Board of Trustees will be notified of all requests for reconsideration of resources and disposition of their requests.
In the event that the Resident Library Card Holder is not satisfied with the decision of the director, he/she/they may appeal the decision to the Board of Trustees by making a written request to the Library Board President. Upon receipt of the request, the Board may place the issue on the agenda. The Resident Library Card Holder who initiated the request will be notified of the time and place of the Board meeting. The Library Board reserves the right to limit the length of presentation and the number of speakers at the meeting.
After hearing the reconsideration request, the Board will determine whether the request has been handled in accordance with this Policy. The Board will then consider information provided by the Library Staff, the Resident, and the Decision of the Director. The decision of the Board of Trustees shall be final.
Items previously reviewed and retained by the Library Board shall not be reconsidered for removal. The library will not label, sequester, or alter materials because of controversy brought forth by this reconsideration process.
Amended by the Library Board - May 18, 2022
The staff and trustees of the River Vale Free Public Library recognize the need to protect library users’ privacy regarding resources utilized in the library setting. In accordance with the American Library Association Code of Ethics (1995) Section 3: “We protect each library user’s right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted.”
The records of patron use of library resources, materials or services are confidential per the laws of the State of New Jersey:
N.J.S.A. 18A:73-43.2 CONFIDENTIALITY OF LIBRARY USER’S RECORDS
Library records which contain the names or other personal identifying details regarding the users of libraries are confidential and shall not be disclosed except in the following circumstances:
a. The records are necessary for the proper operation of the library.
b. Disclosure is requested by the user; or
c. Disclosure is required pursuant to a subpoena issued by a court or a court order.
All records concerning library users and information sought or received and resources consulted, borrowed, acquired or transmitted by users are confidential and will not be made available to any agency of the federal, state, county or local governments or to any other person unless a court order or search warrant requiring disclosure has been entered by a court of competent jurisdiction or persons acting within the scope of their duties in the administration of the River Vale Free Public Library.
As River Vale is a member of the Bergen County Cooperative Library System (BCCLS), information pertaining to our library users and materials may only be located at the cooperative’s headquarters in Hackensack, New Jersey. In addition, as a member of a cooperative, requests for information regarding materials may affect all BCCLs libraries. Along with its member libraries, BCCLS considers user privacy to be of paramount importance. For information about how BCCLS maintains user privacy and legal notices please refer to the home page of the BCCLS website under "About BCCLS - Policies & Legal Noticse" located at: http://www.bccls.org.
In providing information pursuant to a court order, the library shall follow the following procedures:
1. Any requests for information regarding a library user are to be referred to the Library Director, or designee, who will explain the library’s policy and New Jersey law.
2. If the library staff member is presented with a subpoena, he/she is to refer the presenter to the Library Director/designee, who is to contact the township’s attorney to verify its validity and advise the library of what action to take.
3. If the library staff member is presented with a search warrant from a law enforcement officer, he/she is not to interfere with their search and seizure. The staff member is to contact the Library Director, or designee, as soon as possible, that a search warrant has been served so the Director can ask the officer to allow them to consult with legal counsel and to ask that the township’s attorney be present during the search. Whether or not the law enforcement official agrees to await the arrival of counsel, the township’s attorney shall be contacted. Library staff shall not interfere with a search conducted with a search warrant. A search warrant must be specific as to the information requested. Information outside of the scope of a search warrant should not be released.
USA Patriot Act
As a public institution, the River Vale Free Public Library is legally required to comply with information requests pursuant to the USA Patriot Act (Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act, P.L. 107-56, Oct 26, 2001).
Under the USA Patriot Act, the person whose records are subject to a search warrant may not be notified that a search warrant has been served. A supervisor or the township’s attorney may be contacted without a violation of the act. Staff shall not inform anyone else of the existence of the search warrant. In either case of a subpoena or a search warrant, records shall be kept of all legal requests and all costs incurred by the Library (including additional staff time and replacement of equipment).
The USA Patriot Act permits the FBI to get a search warrant from the Foreign Intelligence Surveillance Act (FISA) court to retrieve library usage records of someone who is under investigation of involvement in an ongoing terrorist or intelligence investigation. Please note that the USA Patriot Act requires a search warrant and not a subpoena. A search warrant can be executed immediately upon service.
Approved by the Library Board 11-18-2015
Library Use Policy
The River Vale Public Library welcomes and supports our community by providing informational, educational, and cultural resources in a safe and pleasant environment, conductive to reading and learning. Every library user has the right to use the Library undisturbed and every Library employee has the right to work without undue interference. All library users and employees should be free of any threat of harm, invasion of privacy, or gross indignity.
The Library Use Policy applies to conduct on the Library premises, including not only the building, but also the land surrounding it, such as the front, rear, side grounds, and online venues.
To maintain personal safety, preserve a peaceful and pleasant environment, and to protect library facilities and holdings, patrons shall abide by the following rules of conduct:
1. The Library building and grounds, resources, and equipment may not be used to participate in any illegal or prohibited activity. Patrons shall not violate any Federal, State, County or local statute or ordinance.
2. No person shall destroy, deface, deliberately misplace, or steal any materials or property belonging to the Library, another patron or staff member.
3. All Library material or equipment being removed from the premises must be properly checked out. Library staff may inspect briefcases, handbags, and other packages to assure compliance with Library policies (N.J.S.A. 2c:20-14). All Library material shall be returned in accordance with the terms of the loan.
4. While on Library grounds or in Library online environments, no person shall conduct himself/herself/themselves in a violent or disorderly manner which shall include but not be limited to:
a. Inhibiting the orderly use of the Library by patrons or staff;
b. Creating a public disturbance, including running, pushing, shoving, bullying, fighting, making unreasonable noise, and blocking the free movement of others;
c. Use of slurs and other abusive language;
d. Engaging in unruly, harassing, intimidating, threatening, violent, or disruptive conversation or conduct;
f. Being under the influence of alcohol or controlled substances;
g. Possessing and/or selling alcohol or controlled substances;
h. Engaging in sexual activity, contact or assault or any act of lewdness of exposure prohibited by N.J.S.A. 2c:14 through 2c:14-8 and any other physical contact or sexual activity which is inappropriate in a public place;
i. Using computers and devices to display explicit materials that are obscene, pornographic, or harmful to minors or in violation of law or Library policy;
j. Possessing or brandishing a weapon unless authorized by law.
5. Use of any electronic devices in a manner that disturbs others is not allowed. The use of cell phones is permitted, provided such use does not disturb others.
6. Library furniture, equipment, and materials may be used only for their intended functions. No person shall climb on or place their feet or shoes on furniture, sit on arms of chairs, or lie down on furniture. Furniture shall not be moved without the expressed permission of Library staff. Outside furniture may not be brought into the Library.
7. Libraries are public places and the Library cannot serve in the place of parents, guardians or custodians. Caregivers and attendants are responsible to remain available for the personal and/or special needs of those entrusted to their care. No person shall leave children under the age of 10 or any other person who needs care unattended on Library premises. The Library cannot be held responsible for any consequences of caregivers forfeiting their responsibilities.
8. Food is not permitted in the Library with the exception of designated areas. Drinks in covered or lidded containers are permitted. No food or drinks are permitted near public computer terminals.
9. Use of sports equipment in the Library when such use constitutes a danger to the public or Library staff is prohibited.
10. No person shall smoke, carry or possess any lighted tobacco, nicotine or marijuana products, or use any dispensing products, including ‘electronic’ products and edibles, for tobacco, nicotine or THC while on Library premises.
11. Intentionally or recklessly vandalizing or inappropriately using any Library facility is prohibited. Restrooms must be used for their intended purpose and are not intended to be used as a laundry, bathing or gathering facility.
12. All persons entering the Library building shall wear proper attire, including shirt and shoes. At times, like during Public Health Emergencies, the Library may have additional patron dress requirements for use of the public space, and all persons shall abide by said postings for entry. If a person’s bodily hygiene is so offensive as to constitute a nuisance to others, they may be asked to leave the building.
13. Patrons are permitted in those portions of the Library facilities that are open for public use. Members of the public may not enter areas of the building designated ‘staff only’ except when accompanied or directed by a staff member.
14. Only service animals, service animal trainees, and animals featured in organized programs are permitted inside the library.
15. All motorized and non-motorized vehicles, bicycles, scooters, or any other kind of transportation shall be parked outside the building in designated areas. Roller-skates, rollerblades, and skateboards may not be used in the building or on the premises. These restrictions do not apply to ADA assistive devices or baby strollers and carriages.
16. No person may film, photograph, or interview within the library unless authorized by Library Administration.
17. All public computer and library network users must comply with the Computer and Internet Use policy. Unauthorized use of the Library’s computer hardware, software and/or network is prohibited.
18. Distributing literature, gathering signatures, soliciting contributions or conducting surveys inside the Library facility or on Library grounds without authorization from the Library Director is prohibited.
The Director may make additions to these rules with Library Board ratification taken at the next scheduled Library Board meeting.
Procedure for suspension/revocation of library privileges:
Library patrons engaged in unacceptable behavior may be subject to immediate loss of library privileges and possible legal proceedings, which may include police intervention and arrest. Repeat offenders will be subject to suspension or revocation of library privileges. Such actions will be conveyed by the Library Director through a written notice, to be delivered in person within the library and/or sent by certified mail to the patron’s last recorded address.
Patrons who wish to appeal their loss of privileges may submit a written letter of appeal to the Library Director within ten (10) days of the Director’s notice. Written appeals will be forwarded to the River Vale Library Board of Trustees to be discussed at the next regularly scheduled meeting. Decisions of the Library Board are final.
Approved by the Library Board 9-22-2021
Unattended Children Policy
It is not the library's intention to seek out unattended children (I), but rather to have a response prepared when a problem presents itself. For the protection and well-being of children who visit the library the following policy has been established.
1. Children under the age of ten may not be left unattended in the building. During library programs, the parent or caregiver who does not attend the program with the child must remain in the building and must be visible when their child returns from the program. Community groups who utilize the library's Community Room for scheduled meetings/programs are the responsible caregivers for the children participating in the activity.
2. Staff will immediately try to locate the parent or caregiver of any child under the age of ten left alone in the building. Township Police may be notified when parents or caregivers of unattended children cannot be contacted or located within a reasonable amount of time (15 minutes or less).
3. Children, age ten and over, are welcome to use the library unattended but should not be left alone for extended periods of time. They will be expected to act in accordance with all of the directives regarding proper behavior in the library (see Library Use Policy). The library is not a child care center and cannot legally function as such (NJSA 30:5B-1-15) (II). It is the responsibility of the parent or caregiver to be accessible, at any time, to pick up the child who has become anxious or disruptive in the library. If a parent cannot be located the police will be notified as that child will be considered to be abandoned (NJSA 9:6-1, et seq.) (III).
4. One half hour before closing time, staff will approach all youth who are in the building to ascertain that they are aware of the library's closing time and that they have transportation home. Those needing rides may use library telephones to call home.
5. Two staff members will wait with any child who has not been picked up by closing time. If, after 15 minutes, the child is still left unattended, the Township Police will be called to assist.
An UNATTENDED CHILD is defined as any child under the age of 18 using the public library and facilities unaccompanied by a parent or caregiver.
NJSA 30:5B-1-15 prohibits the library from functioning as a childcare center unless licensed by the State of New Jersey.
NJSA 9:6-1, et seq. prohibits parents from endangering the welfare of children.
Approved by the Library Board May 2019
Community Room Policy:
Use of the River Vale Free Public Library Community Room is primarily for programs sponsored by the Library and the Friends of the River Vale Public Library. When library activities are not scheduled, community groups engaged in educational, cultural, intellectual, charitable, or social activities may meet in this room.
Library business supersedes any organizations privileged to use the Community Room. The library reserves the right to cancel a scheduled use of the room should they need the space for a library related function, inclement weather or any other emergency.
No use of the meeting room is permitted that will interfere with effective use of the library by the general public or the regular operation of the library.
River Vale residents and organizations are given priority over non-River Vale residents and organizations.
The use of the Community Room is not intended for individuals. Applicants must be at least 21 years of age.
The Community Room may be used only during normal Library hours. All meetings must be scheduled to end fifteen (15) minutes before library closure.
All meetings and gathering must be open to library staff and the public.
The consumption of alcoholic beverages and gambling is prohibited on Library grounds.
Fire regulations must be observed at all times. Doors to the Community Room must remain unlocked when in use. Flammable materials may not be used for any purpose.
Any organization using the room assumes responsibility for the conduct of the activity for which permission is sought to use the room. The group agrees to hold the Township of River Vale, including the Board of the River Vale Library, along with all its officers, agents and employees harmless from any and all liability, claims, costs and attorney’s fees arising out of the use of the Community Room unless the claim is due to the sole negligence of the Township of River Vale.
All meetings must be supervised by an adult over 21 years of age. Children's groups using the room will need one supervising adult for every 10 children in attendance.
Governmental, educational, community, and non-profit organizations may use the room. The library meeting room may not be used for any commercial activity and no fund-raising activities are permitted. Groups using library facilities are prohibited from conducting sales of any sort. Solicitation
is also not permitted. A group, however, may conduct nominal collection of dues from its members.
Any publicity by an organization scheduled to use the room must state that a meeting is being held in the library but must not: a) transmit to the public that the library is sponsoring and/or endorsing the event or - b) use the Library’s phone number for any group in meeting announcements.
The library does not advocate nor endorse the viewpoints expressed by Community Room users.
APPLICATIONS & SCHEDULING
Application for use of the Community Room will be honored on a first-come, first-served basis. To encourage the broadest possible use of the Library’s space, the Library Board reserves the right to:
Limit organizations to no more than twelve (12) regular meetings in a year.
Groups may apply to the Library Board for approval of more than twelve (12) meetings in a given year.
Permission to use Library meeting space is not transferable. The room may be reserved up to three (3) months ahead of the meeting date.
ROOM SET UP and CLEAN UP
Applicants are responsible for room setup and for returning all chairs and tables to their original location. No undue burden shall be placed upon library staff for room cleanup. Limited use of the staff kitchen is permitted for the preparation of light refreshments and cleanup is required.
USE DURING PUBLIC HEALTH CRISES
During times of public health emergencies, additional policies and requirements may be added to ensure compliance with federal, state, and local operation requirements. The Library Board reserves the right to adopt stricter policies than those required by said authorities.
NON-COMPLIANCE WITH LIBRARY MEETING ROOM POLICY
The use of library facilities is a privilege that can be revoked by the Library Board or the Library Director, as its designated representative, for failure to comply with policy or directives from authorized library personnel. At all times the Library Director or supervisor in charge may end a meeting that has become disorderly.
Applications may be rejected and previously granted permission may be withdrawn for violation of library policy. Permission to use meeting space may be denied to any group that is uncooperative, disorderly or disregards library policy.
Anyone wishing to appeal a decision to deny permission must appeal in writing to the Board of Trustees. Any appeal would be included on the agenda of the next regularly scheduled Board meeting.
Amended by the Library Board of Trustees 2-16-2022
ESL Conference Room Policy:
General Principles - Use of the River Vale Free Public ESL Conference Room is primarily for library functions including ESL tutoring. When library activities are not scheduled the room may be used for quiet, individual study and small group meetings. The room has a maximum capacity of 12 people. The ESL Conference Room is designed for use by individuals and small groups. Groups involving children will be directed to reserve the larger Community Room.
ESL tutors do not need to reserve the room and use of the room will be on a first-come, first-served basis during the morning and evening time periods.
In fulfillment of the ESL Conference Room's intended purpose, the following restrictions apply:10:00am – 2:30pm: The room is used primarily for ESL tutoring on a first-come, first served basis. When not engaged, the room may also be available for other group use on a non-regular basis during this time period – minimum of 4 people 2:30-5:30pm: As the library is heavily used during this time, the room is to be used only as a quiet study area for individuals over 17 years of age. Any group of students wishing to use the room must be accompanied by a parent or teacher. Exceptions to this policy will be made at the discretion of the Library Director 5:30 – 8:45pm: The room is available for small group meetings – minimum of 4 people. When not reserved ESL tutors can meet with students on a first-come, first-served basis.
Library business supersedes any organizations privileged to use ESL Conference Room. The library reserves the right to cancel a scheduled use of the room should they need the space for a library related function, inclement weather or any other emergency.
No use of the meeting room is permitted that will interfere with effective use of the library by the general public or the regular operation of the library. As the room is located in the main area of the library, noise levels in the room must be kept to a minimum. The ESL Conference Room may be used only during normal Library hours. All evening meetings must be scheduled to end by 8:45pm.River Vale residents and organizations are given priority over non-River Vale residents and organizations. All meetings and gatherings must be open to library staff. The consumption of alcoholic beverages and gambling is prohibited on Library grounds. Fire regulations must be observed at all times. Flammable materials may not be used for any purpose.
Any organization using the room assumes responsibility for the conduct of the activity for which permission is sought to use the room. The group agrees to hold the Township of River Vale, including the Board of the River Vale Library, along with all its officers, agents and employees harmless from any and all liability, claims, costs and attorney’s fees arising out of the use of the ESL Conference Room unless the claim is due to the sole negligence of the Township of River Vale.
Governmental, educational, community, and non-profit organizations may use the room. The ESL Conference Room may not be used for any commercial activity and no fund-raising activities are permitted. Groups using library facilities are prohibited from conducting sales of any sort. Solicitation is also not permitted. A group, however, may conduct nominal collection of dues from its members.
Any publicity by an organization scheduled to use the room must state that a meeting is being held in the library but must not: a) transmit to the public that the library is sponsoring and/or endorsing the event or - b) use the Library’s phone number for any group in meeting announcements.The library does not advocate nor endorse the viewpoints expressed by ESL Conference Room users.
Applications and Scheduling - Application for use of the ESL Conference Room will be honored on a first-come, first-served basis. To encourage the broadest possible use of the Library’s space, the Library Board reserves the right to limit organizations to: 1) No more than six (6) regular meetings in a year. 2) Groups may apply to the Library Board for approval of more than six (6) meetings in a given year. 3) Permission to use Library meeting space is not transferable. The room may be reserved up to three months ahead of the meeting date.
Room Set up and Clean up- Applicants are responsible for room setup and for returning all chairs and tables to their original location. No undue burden shall be placed upon library staff for room cleanup. Light refreshments may be served and cleanup is required.
Non-Compliance with Library Meeting Room Policy- The use of library facilities is a privilege that can be revoked by the Library Board or the Library Director, as its designated representative, for failure to comply with policy or directives from authorized library personnel. At all times the Library Director or supervisor in charge may end a meeting that has become disorderly. Applications may be rejected and previously granted permission may be withdrawn for violation of library regulations. Permission to use meeting space may be denied to any group that is uncooperative, disorderly or disregards library regulations. Anyone wishing to appeal a decision to deny permission must appeal in writing to the Board of Trustees. Any appeal would be included on the agenda of the next regularly scheduled Board meeting.
Approved by the Library Board - June 22, 2010