412 Rivervale Road River Vale, NJ 07675 201-391-2323

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Community Rooms

Applications for use of the Community Rooms  may be obtained from the library. Please have a staff member check the library calendar for date availability prior to submitting an application.

Community Room Policy: 
General Principles
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Use of the River Vale Free Public Library Community Room is primarily for programs sponsored by the Library and the Friends of the River Vale Public Library.  When library activities are not scheduled, community groups engaged in educational, cultural, intellectual, charitable, or social activities may meet in this room.
Library business supersedes any organizations privileged to use the Community Room. The library reserves the right to cancel a scheduled use of the room should they need the space for a library related function, inclement weather or any other emergency. No use of the meeting room is permitted that will interfere with effective use of the library by the general public or the regular operation of the library. River Vale residents and organizations are given priority over non-River Vale residents and organizations. The use of the Community Room is not intended for individuals. Applicants must be at least 21 years of age.

The Community Room may be used only during normal Library hours.  All evening meetings must be scheduled to end by 8:45pm. All meetings and gathering must be open to library staff and the public. The consumption of alcoholic beverages and gambling is prohibited on Library grounds. Fire regulations must be observed at all times. Doors to the Community Room must remain unlocked when in use. Flammable materials may not be used for any purpose.

Any organization using the room assumes responsibility for the conduct of the activity for which permission is sought to use the room. The group agrees to hold the Township of River Vale, including the Board of the River Vale Library, along with all its officers, agents and employees harmless from any and all liability, claims, costs and attorney’s fees arising out of the use of the Community Room unless the claim is due to the sole negligence of the Township of River Vale. All meetings must be supervised by an adult over 21 years of age.  Children's groups using the room will need one supervising adult for every 10 children in attendance.

Governmental, educational, community, and non-profit organizations may use the room. The library meeting room may not be used for any commercial activity and no fund-raising activities are permitted.  Groups using library facilities are prohibited from conducting sales of any sort. Solicitation is also not permitted. A group, however, may conduct nominal collection of dues from its members. 

Only library sponsored programs of an artistic nature will allow presenters to sell items as an ancillary function of the presentation (i.e., artists selling paintings, authors selling books or performers selling CDs.) Only library sponsored programs shall include fees that are used for the purchase of supplies used during a program, such as a craft workshop. Such fees shall not prevent a person from attending a program.  Any publicity by an organization scheduled to use the room must state that a meeting is being held in the library but must not: a) transmit to the public that the library is sponsoring and/or endorsing the event or -  b) use the Library’s phone number for any group in meeting announcements.  The library does not advocate nor endorse the viewpoints expressed by Community Room users.

Applications & Scheduling- Application for use of the Community Room will be honored on a first-come, first-served basis. To encourage the broadest possible use of the Library’s space, the Library Board reserves the right to: 1)     Limit organizations to no more than six (6) regular meetings in a year. 2)     Groups may apply to the Library Board for approval of more than six (6) meetings in a given year.  3)     Permission to use Library meeting space is not transferable. The room may be reserved up to six months ahead of the meeting date.

Room Set up and Clean up - Applicants are responsible for room setup and for returning all chairs and tables to their original location. No undue burden shall be placed upon library staff for room cleanup. Limited use of the staff kitchen is permitted for the preparation of light refreshments and cleanup is required.

Non-Compliance with Library Meeting Room Policy- The use of library facilities is a privilege that can be revoked by the Library Board or the Library Director, as its designated representative, for failure to comply with policy or directives from authorized library personnel. At all times the Library Director or supervisor in charge may end a meeting that has become disorderly. Applications may be rejected and previously granted permission may be withdrawn for violation of library regulations. Permission to use meeting space may be denied to any group that is uncooperative, disorderly or disregards library regulations. Anyone wishing to appeal a decision to deny permission must appeal in writing to the Board of Trustees. Any appeal would be included on the agenda of the next regularly scheduled Board meeting.

ESL Conference Room Policy: 
General Principles
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Use of the River Vale Free Public ESL Conference Room is primarily for library functions including ESL tutoring. When library activities are not scheduled the room may be used for quiet, individual study and small group meetings. The room has a maximum capacity of 12 people.  The ESL Conference Room is designed for use by individuals and small groups. Groups involving children will be directed to reserve the larger Community Room.

ESL tutors do not need to reserve the room and use of the room will be on a first-come, first-served basis during the morning and evening time periods.

In fulfillment of the ESL Conference Room's intended purpose, the following restrictions apply:10:00am – 2:30pm: The room is used primarily for ESL tutoring on a first-come, first served basis. When not engaged, the room may also be available for other group use on a non-regular basis during this time period – minimum of 4 people 2:30-5:30pm: As the library is heavily used during this time, the room is to be used only as a quiet study area for individuals over 17 years of age.  Any group of students wishing to use the room must be accompanied by a parent or teacher. Exceptions to this policy will be made at the discretion of the Library Director 5:30 – 8:45pm: The room is available for small group meetings – minimum of 4 people. When not reserved ESL tutors can meet with students on a first-come, first-served basis.

Library business supersedes any organizations privileged to use ESL Conference Room. The library reserves the right to cancel a scheduled use of the room should they need the space for a library related function, inclement weather or any other emergency.

No use of the meeting room is permitted that will interfere with effective use of the library by the general public or the regular operation of the library. As the room is located in the main area of the library, noise levels in the room must be kept to a minimum. The ESL Conference Room may be used only during normal Library hours. All evening meetings must be scheduled to end by 8:45pm.River Vale residents and organizations are given priority over non-River Vale residents and organizations.  All meetings and gatherings must be open to library staff. The consumption of alcoholic beverages and gambling is prohibited on Library grounds.  Fire regulations must be observed at all times. Flammable materials may not be used for any purpose.

Any organization using the room assumes responsibility for the conduct of the activity for which permission is sought to use the room. The group agrees to hold the Township of River Vale, including the Board of the River Vale Library, along with all its officers, agents and employees harmless from any and all liability, claims, costs and attorney’s fees arising out of the use of the ESL Conference Room unless the claim is due to the sole negligence of the Township of River Vale.

Governmental, educational, community, and non-profit organizations may use the room. The ESL Conference Room may not be used for any commercial activity and no fund-raising activities are permitted.  Groups using library facilities are prohibited from conducting sales of any sort. Solicitation is also not permitted. A group, however, may conduct nominal collection of dues from its members.

Any publicity by an organization scheduled to use the room must state that a meeting is being held in the library but must not: a) transmit to the public that the library is sponsoring and/or endorsing the event or - b) use the Library’s phone number for any group in meeting announcements.The library does not advocate nor endorse the viewpoints expressed by ESL Conference Room users.

Applications and Scheduling - Application for use of the ESL Conference Room will be honored on a first-come, first-served basis. To encourage the broadest possible use of the Library’s space, the Library Board reserves the right to limit organizations to: 1)     No more than six (6) regular meetings in a year. 2)     Groups may apply to the Library Board for approval of more than six (6) meetings in a given year.  3)     Permission to use Library meeting space is not transferable. The room may be reserved up to three months ahead of the meeting date.

Room Set up and Clean up- Applicants are responsible for room setup and for returning all chairs and tables to their original location. No undue burden shall be placed upon library staff for room cleanup. Light refreshments may be served and cleanup is required.

Non-Compliance with Library Meeting Room Policy- The use of library facilities is a privilege that can be revoked by the Library Board or the Library Director, as its designated representative, for failure to comply with policy or directives from authorized library personnel. At all times the Library Director or supervisor in charge may end a meeting that has become disorderly. Applications may be rejected and previously granted permission may be withdrawn for violation of library regulations. Permission to use meeting space may be denied to any group that is uncooperative, disorderly or disregards library regulations. Anyone wishing to appeal a decision to deny permission must appeal in writing to the Board of Trustees. Any appeal would be included on the agenda of the next regularly scheduled Board meeting.  Approved by the Library Board -  June 22, 2010

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